3 Practical Tips on Running AV Production for Virtual Events
Audiovisual (AV) production is integral to ensuring your business’s virtual events are a rousing success. However, you may not be well-versed in the professional world of event video production, leading you and your team to hesitate to grab this valuable opportunity. Fortunately, we have the easy-to-understand information you need to run your next big event.
This article will discuss three practical tips that will guide you through the AV production process, enabling your company to become more prepared as you consider hosting virtual events. Take this as a marketing and brand awareness opportunity that can let you address your customers’ needs for entertainment and engaging content. You can also look into this as a development milestone as you consider the possibility of addressing like-minded professionals and other employees worldwide, bolstering your company’s global presence.
Identify and be clear about your virtual event’s size and scope
Your company is about to embark on a new project. Be realistic about the current resources you currently have and your target audience, especially since you have to consider everyone’s Internet bandwidth, accessibility, and the like.
Your business should set the ideal size and scope for your virtual event. This way, you know the workload, budget, and human resources your company needs to take on in preparation for the launch. These details are also crucial as production notes for your chosen AV team who will be hard at work conceptualising your visual content’s design and framing.
Stick to your AV production schedule and list of deliverables
Even if you may have the best event video production team by your side, you have a deadline to meet. You don’t want to be rushing your virtual event preparations as it can affect the quality, budgeting, team morale, and effectiveness of your visual content.
Plan at least months before the event, especially if this will be your company’s main affair. You also need to hire video production professionals to ensure you can maintain your event’s timeliness, high quality, and value.
Use online chatting and video conferencing platforms to communicate with your team
Since this event will mostly be managed through remote means, you want to ensure that everyone is duly oriented on your AV production’s recent progress, mainly in the audio-visual equipment acquisition and staging. You may also have to contact your videographer for certain creative direction and pre-shooting orientations. For instance, your speakers may need briefing before the virtual event starts, and your business may have to communicate final notes to the videographer.
Identifying video conferencing and online chat applications your team will use can help you coordinate your AV production and other related virtual event preparations. You may even chat and call with everyone during the virtual event for any last-minute changes and emergencies. This way, you can effectively take charge of your event!
Conclusion
Running virtual events for your business can be challenging, especially if you don’t have enough experience and practical knowledge to prepare for them. Fortunately, you now have a better idea of what you will need. All you have to do is start planning as soon as possible and consult with professionals to ensure your event’s success. Remember all the previously mentioned tips and invest in high-quality AV production!
Are you looking for a professional video production agency to handle your next virtual event? Partner with us at BFF Visuals. We can provide you with state-of-the-art photography and videographer solutions to ensure you can create high-quality, engaging visual content. Book your free consultation with us today!
